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One aspect of provisioning HR systems is simply setting up user accounts. This involves conveying information about who is currently authorized for a certain scope of work within a given system or related systems. Equally as important as the set up of user accounts is maintenance and "de-provisioning" of accounts when a user's authorizations change (for example, when an employee terminates employment or an assignment to which the authorization applied).
User account provisioning is one aspect of identity management. There are a variety of organizations that focus on identity management standards and best practices. Note that the User Account noun can be used with the Business Object Document (BOD) messaging architecture or used in conjunction with provisioning protocols such as Services Provisioning Markup Language (SPML), a standard issued by the Organizations for the Advancement of Structured Information Standards (OASIS).
Examples of events that trigger the need to create and maintain user accounts are:
Hire. A "hire event" coincides with the point in time at which a person who has been a candidate becomes associated with an employer as an employee. Sometimes systems are pre-provisioned with information about an individual after he or she has accepted the offer, but before the employee enters-on-duty.
Termination of Position Incumbent. The termination of someone in a budget position triggers a wide variety of exit processes (exit interviews, de-provisioning of systems, collection of access cards and employer property, etc.) and also usually triggers a requisition to fill the position left open.
Begin Assignment. This is the beginning of an individual's assignment or engagement within a particular work role or with a particular client employer. A new assignment can trigger a variety of related activities, such as training and development, the start of probationary review cycles, the recording of applicable administrative and pay changes, and the granting of necessary access, equipment, and other facilities necessary for the individual to be fully productive within the new assignment.
End of Temporary Assignment. The end of a temporary assignment would trigger a variety of processes, including the suspension of certain access and de-provisioning of accounts or privileges created for fulfillment of the temporary assignment. For an individual placed by a staffing agency, the end of an assignment would trigger notifications relating to the assignment termination as well as tasks such as preparation and submission of final time cards and final invoice preparation.
Employee Promotion or Position Transfer. The promotion or transfer of an employee to a new position obviously triggers a variety of associated changes (reporting relationships, pay and benefit changes, work location changes, etc.).