HR-XML 3.0 Standards, 2009 September 23.
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HR-XML Consortium's Screening specification defines a data format for requests to employment-screening service providers. The specification also includes a format for the return of search results from those providers to clients. A wide variety of screenings are supported, including searches of criminal records, education, employment, military service, professional licenses, professional sanctions, and credit.
Employment-related screenings or "background checks" are common within the United States. While they are less common elsewhere, their use is growing. Some employers routinely conduct screenings when applicants are first offered employment. Within certain industries or for certain types of positions, it also is common for employers to conduct periodic or random screenings of employees (for example, drug tests or periodic driving-record checks for employees who drive company vehicles).
The five key Screening schemas in the HR-XML 3.0 library are:
ScreeningOrder. Contains a set of information necessary to submit or administer screening requests to employment-screening service providers. Examples of screenings are searches of criminal records, education, employment, military service, professional licenses, professional sanctions, and credit.
ScreeningReport. Contains a set of data fulfilling or relating to an employment screening order. This may be detailed, fielded information, a link to a location where results can be accessed securely, or embedded or attached documents.
ScreeningPackageOrder. This is a subset of the full ScreeningOrder. It is intended to support an "OrderByPackageID" scenario. As the name implies, the "order by package" pattern involves bundling all screening service options within predefined packages that are known to the customer and to the screening provider. This enables services to be ordered simply by referencing an associated "PackageID." When using this pattern, details about specific screening services do not have to be communicated within the order. This simplifies order creation significantly and provides the opportunity to use an interoperable subset of the full ScreeningOrder noun.
ScreeningPackageReport. Contains a set of data fulfilling or relating to an employment screening order. SimpleScreeningReport is a subset of the full ScreeningReport. It is intended to support a simple fulfillment scenario under which detailed, fielded results would not be returned, just summary information or an URL where the full report can be accessed.
CreditResult. Contains information returned from a search from one or more consumer reporting or "credit bureaus." May be information sourced from a single bureau or possibly a report of "merged" results from several bureaus.
Actors involved in a typical collaboration can include:
Screening Service Requester. This is a role that encompasses a variety of system actors that submit orders for screening services to a screening service provider. In many scenarios, this is an intermediary system, such as a recruiting or applicant tracking system, that provides integrated screening order management as part of its services it offers to an end-user employer. In some cases, a provider of "retail" screening services also can be a screening service requester with respect to another provider acting in the role of a "wholesale" screening service provider.
Screening Service Provider. A provider of screening services. A screening service provider may offer a comprehensive range of screenings or may specialize. Screening service providers may offer "retail" screening services (In other words, services to end-user customers such as employers) and / or "wholesale" services that is, screening services for other screening providers.
Two key concepts for understanding HR-XML's screening specifications are "Screening Package" and "Screening."
- Screening Package
A "Screening Package" is a pre-defined set of services that are sold as a unit. Packages typically are agreed upon by the customer and screening provider in advance so that they can be referenced with a "PackageID" in an order.
- Screening
A "Screening" is a discrete type of service, such as a drug test, employment verification, motor vehicle records search, or criminal records search. Screenings are the discrete services that are bundled into packages or that in some cases may be ordered apart from packages.