HR-XML 3.0 Standards, 2009 September 23.
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The StaffingOrder noun is used to communicate resource requirements that a customer desires to fill through the services of a staffing agency. The StaffingOrder can be a direct order, or it can be an request for quotation (RFQ). The StaffingOrder is also used to send back information from the staffing agency to the customer on offered resources. The order and RFQ are communicated by customers to staffing suppliers either directly or through intermediary vendor management or staffing management services. The Quote is communicated by staffing suppliers to customers either directly or through intermediary vendor management or staffing management services.
Order/RFQ
An order is directly triggered by the approval to place an order to fill a staffing requisition. A RFQ is directly triggered by an open position and the need to fulfill that position. A requisition is a definition of resource requirements. Common events that create or contribute to staffing resource requirements are:
Project Commencement. The commencement of a new project or anticipation of a project start can trigger the need to bring on board new resources - direct hires and/or temporary staff sourced through a staffing supplier. These projects might be relatively long lived (months or years) or in some cases very brief (an event of hours or days).
Busy Periods. Some businesses have seasonal or otherwise cyclical "busy periods" during which regular staff must be augmented with temporary resources. These might be direct hires and/or temporary staff sourced through a staffing supplier.
Family Or Medical Leave. Employers may grant or in some jurisdictions, be required to grant, leave to employees for such reasons as the birth and care of the newborn child of an employee; placement with the employee of a child for adoption or foster care; care for an immediate family member (spouse, child, or parent) with a serious health condition; or when the employee is unable to work because of a serious health condition. Where mandated by law, there may be associated notice and record keeping requirements. Extended periods of leave also can result in the need to transfer or requisition resources to fill the employee's responsibilities during the period of leave.
Business Growth. Periods of rapid business growth can trigger the need for new resources - both in the form of regular hires and contingent staff.
Quote
A quote is directly triggered by the reception of an order or RFQ. A Quote contains general information about the offered resource and contains a reference to a StaffingResource that provides specific information about the offered resource. Preconditions for sending the Quote are:
Receipt of an Order. In the case where a customer sends an order to the staffing supplier, the supplier is expected to send a quote to offer a resource. In the case where a customer asks for multiple resources in one order, the staffing supplier is expected to send a Quote for each person offered.
Receipt of a Quote. In the case where a customer sends an RFQ to the staffing supplier, the supplier is expected to send a quote to offer a resource. In the case where a customer asks for multiple resources in one RFQ, the staffing supplier is expected to send a Quote for each person offered.