HR-XML 3.0 Standards, 2009 September 23.
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A wide variety of actors might participate in collaborations involving the communication of time card data. However, some of the common system actors involved in these collaborations are:
Time and Attendance System. A time and attendance system encapsulates such functionality as time card entry and capture, activity tracking, overtime tracking and management, classification and allocation of working hours, time card review and approval, and integration with payroll, billing, and other systems relying on time-worked data.
Time Capture Devices. A time capture device includes a wide variety of technology designed to accurately track and record work start and end times and other significant events in recording time worked. A "time clock" or "time punch" is likely the most familiar type of time capture device, but a variety of other devices and technology may service a similar function. Capabilities among time-capture devices vary. However, a simple time-capture device may not itself hold or apply complex business logic, but merely capture and transmit "raw" time event data (for example "clock-in" and "clock out" times).
Billing Systems. A system that prepares invoices. In the context of HR collaborations, these are typically invoices for services. In the context of staffing transactions, the amounts for which a staffing supplier invoices customers are calculated from time-card data and data pertaining to particular assignments or contracts with customers.
Vendor Management System (VMS). The system, generically known as an eProcurement Tool, which supports several different business models: Vendor Managed Services, Managed Services Provider (MSP), Master Vendor (MV), etc. The use of the system should not imply the exact transactional business model in place.
Time-worked reporting processes vary significantly. Event triggers can vary significantly depending on a particular organization's time capture, time card review, correction, and approval processes. Consider that some time capture devices might integrate data in real-time whereas others may do so at regular intervals (daily, weekly). Common events triggering the preparation of time cards include:
End of Payroll Period. The end of a work period upon which payroll is calcuated would trigger such events as time card submission.
End of Temporary Assignment. The end of a temporary assignment would trigger a variety of processes, including the suspension of certain access and de-provisioning of accounts or privileges created for fulfillment of the temporary assignment. For an individual placed by a staffing agency, the end of an assignment would trigger notifications relating to the assignment termination as well as tasks such as preparation and submission of final time cards and final invoice preparation.
Staffed Project Completion. In the case of projects staffed with outside resources, project completion might trigger tasks as termination of the completed assignment, reassignment, and such events as preparation and submission of final time cards and associated final invoice preparation.